Administrative Services Division

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Captain Clay Smith
Office: (706) 541-2876
Fax:    (706) 541-2781



The Administrative Services Division provides administrative assistance and staff support to the Columbia County Sheriff's Office. This division is commanded by a Captain and is comprised of the following sections:

Record Section Records Section
(706) 541-1042/1043

The Records Section collects, processes and stores offense, arrest, and traffic records. During 2019, the Records Section processed a total of 9,387 citations, 7,092 warrants, and 33 gun permits. A total of 1,011 criminal history letters were obtained, 640 subpoenas were served, and 1,500 new civil papers were received. They also prepared 715 case files and had a total of 31,122 miscellaneous actions.

For your convenience the following forms are available here in .pdf format:
Criminal History Consent Form

To obtain a Criminal History report you must come in person to the Sheriff’s Office Records Section at 2273 County Camp Road Appling, GA or to the Evans Substation at 650 A Ronald Reagan Drive Evans, GA. A signed criminal history consent form and a picture identification are required. Persons requesting criminal histories must be at least 17 years of age. There is a $10.00 (cash only) fee and requests can normally be processed while you wait. Criminal Histories may be obtained Monday through Friday between the hours of 8 AM - 4:30 PM.

Secondary Metals Recycler Registry Form 

Lt Bobby Williams is the point of contact at the Columbia County Sheriff’s Office for the Georgia Sheriff’s Association Secondary Metals Recyclers Registry. You can download the registration form, complete it and bring it along with the $200 registration fee to the Sheriff’s Office Records Bureau in Appling. If you have any other questions Lt Williams can be reached by calling 706-541-3990 or by e-mail at

Pursuant to O.C.G.A. § 10-1-359.1, secondary metals recyclers who purchase regulated metal property in any quantity must register with the sheriff’s office(s) in the county(s) that they operate within, effective July 1, 2012. An individual or business who purchases any amount of regulated metal must register annually as a secondary metal recycler. If the individual or business collects, hauls or obtains metal without paying for it, registration is not required.

A secondary metals recycler is defined as any person who is engaged, from a fixed location or otherwise, in the business in this state of paying compensation for regulated metal property that has served its original economic purpose, whether or not engaged in the business of performing the manufacturing process by which regulated metal property is converted into raw material products consisting of prepared grades and having an existing or potential economic value.

Each sheriff’s office is mandated by law to register secondary metals recyclers annually who conduct business within the county. The sheriff’s office registers the recycler, maintains a record of each, and enters the registration information into a statewide database searchable by law enforcement and the public.

Use this database to search for registered secondary metals recyclers in Georgia.
Secondary Metals Recycler Registry

THIS IS NOT A PERMIT OR LICENSE PROCESS, only a registry database so law enforcement and others will know who is buying and/ or selling metal in the county and state.

Request for Public Records Information should be received in writing during the business hours of 8:00 am - 5:00 pm Monday-Friday.

Request for Public Records Information from the Media should be directed to:  

 Major Steve Morris
Office:(706) 541-4050
Fax: (706) 541-4047

All other Requests for Public Records Information should be directed to: 

 Major Rick Whitaker
Office: (706) 541-3981
Fax: (706) 541-4059

Please select the link below to download the form to Request Public Records Information. 

Request for Public Records
Statement of Need (Required for Accident Report)

Copies of Accident and Incident reports may be requested by calling the Records Section. The first copy is free and there is a $1.00 fee for any additional copies. Accident Reports may also be accessed through our Police 2 Citizen link on our home page.

Our fees for Civil Processing are:

Civil Subpoena 


Summons or Complaints     


Nulla Bona





 **Civil rates current as of July 2, 2015.

Civil process fees are due at time of service. Please send separate checks for each defendant.
If you need any further assistance from our Civil Division, please feel free to call (706) 541-3904.

Our mailing address for civil service is as follows:
Columbia County Sheriff's Office
Civil Division
Post Office Box 310 or
2273 County Camp Road
Appling, GA 30802-310


Evidence/Property Section
(706) 541-3988

The Evidence/Property Section collects, categorizes, stores and disposes of all evidence and property received by the CCSO. During 2019, this section processed in excess of 6,975 separate items.

Supply/Procurement Section
(706) 541-3881

The Supply/Procurement Section purchases, stores, distributes and disposes of all supplies and equipment for the CCSO. This section is responsible for 6,000 lines of issued items, 150 motor vehicles, and in excess of $4 million in property.


Information Technology Section
(706) 541-4038

The Information Technology Section is responsible for administration of Sheriff’s Office computerized information systems, including computer hardware and software, networking, and various telecommunications applications.

The rapid advancements in computer technology challenges the law enforcement community to find innovative methods to ensure rapid and accurate exchange of information by optimizing present computer systems and developing strategies for future expansion in state-of-the-art technologies. The Information Technologies Section provides the resources and technical support to assist the Sheriff’s Office in meeting these challenges.

Information Technology Manager
Marc Blankenship
(706) 541-2039


GCIC TAC Coordinator
Lt. Paul Burks
(706) 541-3913

Lieutenant Burks serves as the agency coordinator for Georgia Crime Information Center (GCIC) and is responsible for training and operations of GCIC and CJIS Network-related matters, and ensures agency compliance with policies and procedures related to the CJIS Network.

His other are responsibilities include: GCIC Final Test Administrator for the State of Georgia.

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